Episode Description
You opened a second location because the first one was working. What no one told you: the moment you added that second site, you added a second set of revenue gaps. And most of them are invisible on a consolidated report.
In Part 1, we cover the two most expensive gaps inside multi-location practices doing over $300,000 a month. Neither generates a single denial. They just show up as missing revenue no one can explain.
System 1 — The Credentialing Gap:
A provider sees patients at a new site before credentialing is finalized. The claims go out. The payer rejects them, or pays provisionally and recoups months later. One provider, 60 uncredentialed days, 15 patients per day at $180 per visit: $162,000 in claims at risk. The front desk who scheduled those patients had no idea.
System 2 — The Shared Billing Problem:
One billing team covers both locations. Denials get triaged by volume, not by site. The smaller location falls behind. Its AR days climb past 40, then 50. Six months of recoverable claims cross the timely filing window. A secondary site at $90,000/month with a 12% denial rate instead of the target 5% loses $6,300/month in unworked denials. Over a year: $75,600. That is the gap the report will not show you on a consolidated view.
Three actions this week:
- Build your credentialing matrix (one row per provider, one column per location, effective dates visible)
- Pull a site-specific AR report — not consolidated, by site
- Set a site-level denial threshold and define what triggers an immediate review meeting
Episode breakdown:
00:00 The revenue gap no consolidated report will show you
02:00 Why multi-location growth is a systems problem
04:30 System 1: The Credentialing Gap
09:00 The $162,000 scenario
12:00 Who owns the credentialing matrix
14:30 System 2: The Shared Billing Problem
18:00 The $75,600/year site-level loss
21:00 Who owns the site-specific AR report
23:30 Three actions this week
27:00 Free resource + Part 2 preview
Credentialing Scenario Reference:
1 provider | 60 days | 15 pts/day | $180/visit = $162,000 at risk
2 providers | 30 days | 12 pts/day | $200/visit = $144,000 at risk
1 provider | 90 days | 10 pts/day | $150/visit = $135,000 at risk
Resources Mentioned:
Payment Posting Audit Checklist (free):
eligibility.natrevmd.com/payment-posting-checklist
Practice Revenue Leak Scorecard (free):
eligibility.natrevmd.com/nrm-revenue-scorecard-v3
Book a free 30-minute audit call:
calendly.com/heather-natrevmd
RECOVER Diagnostic Quiz:
natrevmd.com/quiz